Easy Ways to Measure Delays

If you are working on any project or had worked previously in your career then you must know that many problems arrive with the life cycle of the project, it is not always easy to complete the project in time and most of the time it gets a delay. The project work gets delay due to many reasons which we need to know to overcome the problems. For instance, poor estimation of duration of project’s activities during scoping or analysis, which cause time problem.

Usually, these delays in project arrive when you start working on what you have planned to according to your project schedules such as execution phase of the project. The first duty of project manager is to determine the basic and main cause of delays in the project. If the manager starts to find the solution of these delays without knowing the cause, that creates more problem. The other main task of the project manager is to try for a best possible solution for the delays in the project after knowing the causes so that project can return to its original track as your plan. It is best to find the problems as soon as possible in a long term project because in beginning it is easy to find the solution and you have a variety of solutions to go with rather than to find the solution in the end where your options reduce.

To measure the delays in the project schedules you should make a list of possible solutions and techniques, then look at the best solution with which you can move on. You should know that some of the solutions will not work in the current situation but maybe they can help you in future.

Keep an eye on plan

You can know it by observing the work progress which you have planned before the project starts. If the work is going according to your plan then it is going perfectly as per schedule but if you see that some resources are making trouble or delay in the project then you must go for the solution. Divide your work into units along with time and observe that are they getting completed in the estimated time or not.

Keep actual happening in your radar

Another way to calculate these delays is to calculate the amount and budget spent with time on the project. Some tasks are done physically which involve the cost and labor, calculate the time of labor on the project and the amount spent on the project is as per plan or not. If the time and budget are going out of track so do find the problems and solve them to bring them back on the track so you can overcome the delays.

There are some short-term projects in which you only observe the start and finish points, mostly the value of these projects is earned in the end like some sponsor offers you to work on some project and you will only earn once it gets finish so for these types of project you observe the situations in the start and at the end.

Apply cost estimations

The cost estimation is another way to measure the delay in long-term projects as the project manager compares the allotted budget with the labor hours working on the project. This helps the project manager to calculate that how the work should go on. In this technique, the budget and labor go head to head.

User expert opinion

To calculate the delay you can also consult with someone who have good experience in specific project, like the experience people will suggest you how to move with the project work but this option does not have much reliability as the opinion of the people vary from each other in most cases so this option is considered in last when you do not have other options.

The best way to calculate the delays in project schedule is to calculate the labor hours, various units, resources, and subtasks. These subtasks are measured to know the actual task. In this task, you weight the load of work according to sources and calculate that how much work is completed and by observing it you can get to know that how much percent of your work is remaining along with the time factor. This method is considered as the best technique as in long projects this method works most. This method does require more efforts but it will save you from time delay.

In some situations, you plan something for the project but as the work starts, you come to know that you have to do additional work which will take time so this results in the delay. Sometimes you plan one thing and do another thing so the plan gets modifications as the work starts so avoid the changes in work if have not planned them, this causes the delay in the project schedule and you gets in trouble.

Try to complete your work in given period this makes you realize the actual problems causing the delays. If you can do less work in time then go for it rather than wasting time to complete the work. Usually, the project manager gets bad remarks if their work takes long then the actual time. Plan your work accordingly so that you have some flexibility to adjust the time this will make you back to time track easily. Nobody in this world wants to waste time and in business, the time factor is most important so you should know the basic causes of the delays in the project schedules to overcome them.

These were some easy ways to determine the delays in the project which you should understand before starting the work on some project to complete it in given time. Let us know if you have any other tips to keep project sponsors engaged in following comments section or here.

How to calculate critical path in six easy steps

Critical Path Project Management Geeks

The critical path in project management is the line of project network which sums up to the large overall time, in any case if that longest length has drift or not. This determines the briefest time possible to finish the project. The method of the critical path is step wise technique for project management to recognize the exercise or activities on the critical path.

It is a way to deal with project schedule that breaks the project into several s of work, show that all in flow chart, and after that figures the duration of project in view of estimated lengths for every . It recognizes undertakings that are basic, time-wise, in finishing the project. The critical path method helps us in managing the project in two different ways.

There are various steps for the calculation of critical path and we will discuss it in simple 6 steps.

Step 1: Specify each of the activity

Utilizing the work breakdown structure, we have to recognize every action or task required in the project work. This activity detail list must include only activities which are of higher levels. At the point when detailed exercises are utilized, the critical path examination may turn out to be excessively unpredictable, making it impossible to maintain and manage.

The initial step is to distinguish the fundamental deliverables of the project. At that point you can begin separating the higher level exercises into small pieces of work.

You can pick how to show your work breakdown structure. A few people utilize a tree like structure, while others use records or tables. A diagram is one of the simplest approaches to speak to a work breakdown structure.

Step 2: Establish Dependency (Activity Sequence)

A few exercises will rely on upon the others to get finish. Listing the quick background of every activity will help us distinguish the right order. To accurately recognize exercises and their priority, approach yourself these three inquiries for every action on your list from the first step:

  • What tasks should occur before this assignment happens?
  • What tasks should be done in the meantime as this assignment?
  • What tasks should happen directly after the current task?

Step 3: Draw the Network Diagram

When you have distinguished the exercises and their conditions, you can now draw the CPA which is critical path analysis chart, called network diagram. The network diagram is a visual representation of the sequence of our exercises in view of conditions.

This critical path graph or diagram should be drawn by free hand, but there are currently such programs that can make this graph for us.

Step 4:  Estimate Completion Time of the Activity

By Utilizing past record or the details of an experienced teammate, we should now calculate the time required to finish every activity. On the off chance that we are dealing with a small project, we will estimate the time in all these days. If that we are working on a tough or complex task, we may need to calculate the time in weeks.

If you don’t feel better in using your best figure calculation, you can utilize the 3 point estimation technique, which is intended to put more weight on the most sensible time period.

In 3 point estimation, you should think of 3 time estimates for each and every task, in view of related knowledge or best speculations. The estimation technique is introduced in equations so as to compute the time term all the more precisely.

a = the best case calculation

m = most likely calculation

b = the least preferred calculation

These 3 qualities recognize what happens in an ideal state, what is the no doubt, and what happens in the worst situation.

Once you have distinguished these qualities, you can utilize them in two distinct equations. The first one is utilized to locate the Weighted Average, which put more weight on the most preferred value. The equation is as given. E remains for Estimate, and the 4 and 6 represent to the standard strategy to place more weight on the most reasonable worth.

E = (a + 4m + b)/6

The second method for utilizing these qualities is known as Triangular Distribution. The principle contrast is that this technique doesn’t put more weight on the most preferred value. Formula is given below. E remains for Estimate, and the 3 speaks to the standard strategy.

E = (a + m + b)/3

Step 5: Identify the Critical Path

There are 2 ways you can now distinguish the critical path. You can observe your network graph and just distinguish the longest way all through the network. The longest succession of exercises on the path. Make certain to search for the longest way regarding longest span in days, not the path with the most boxes or node.

You can likewise distinguish critical activity with the Forward/Backward Pass method, recognizing the soonest begin and complete times, and the most recent start and finish times for every movement.

If you have different critical paths, you will keep running into system affectability. The schedule of project is taken sensitively if the critical path is liable to change once the task starts. Project with more critical ways, higher is the probability of an adjustment in timetable.

Step 6: Update the Critical Path Diagram to Show Progress

As the task advance, you will get to learn about the real completion times. The network diagram then get update to incorporate this data (instead of keeping on utilizing estimations).

By upgrading the network graph as new data develops, you may recalculate an alternate critical path. You will likely have a more practical perspective of the project completion due date and will have the capacity to tell on the off chance that you are on track or falling behind.

Isn’t it a easiest way in six steps to determine critical path of any project schedule? If you have any question or suggestion regarding Critical Path Calculations, please feel free to post them in comments section or you can contact us from here.